Application Documents

Step 1: Collect information

Before applying, you should find out about the Terms and Conditions of Participation and the ERASMUS Partner Universities, and also inform your faculty's subject coordinator. You are welcome to discuss your specific ERASMUS plans with Ms. Schulze.

Step 2: Apply

Note as per 22 Feb. 2018: Current and valid information on application documents can be found at the German version page. This English version page has not been updated so far. Sorry for the inconvenience.

Please submit your ERASMUS application only after having discussed your mobility plans with the International Office's representative in the Wednesday consultation hours in the CSC or with Ms. Zabel. We recommend that you do not draw up or submit your application too early, i.e. only within four weeks of the closing date for the main placement process on 1  March. Applications submitted after 1 March will be accepted until the summer for any exchange places that may still be available.

ERASMUS applications must be made using your  OVGU student email address. For communication with our International Office, no private email addresses can be accepted. Be aware that all correspondence to and from our International Office, either prior to or during mobilities abroad, will and must be effected with the OVGU student email address.

The application procedure has two stages: After having applied to OVGU's International Office and after being nominated for the exchange placement, every ERASMUS candidate must apply for admittance to the exchange university.

Stage 1:
Complete the Online Application and submit also the relevant Data Form (with current photograph affixed to it)in printed form to the International Office. The following attachments are part of your online application:

  • current grade transcriptin English (with information on preliminary overall grade; printable from student's HISQIS account and valid without official signature). Graduate students must also submit simple copies of the undergraduate degree certificate and of the graded unergraduate course list;
  • Language certificate of the language in which the courses at the exchange university will be taught. Usually, a TOEFL test is not required. Proof of "Abitur" standard knowledge (i.e. university entrance qualification/secondary school leaving certificate) by means of the relevant certificate and additional proof if applicable is sufficient. For a desired placement at a university in France, Italy,or Spain, applicants must evidence relevant language skills at no less than B1 level of the Europen Framework of Languages. Language skills at lower levels would be acceptable in single cases only if it can be evidenced that the instruction will be completely in English; that latter case, however, should seldom occur.
  • current "Confirmation of progress of studies" (download via your LSF access);

Stage 2:
After being successfully nominated by OVGU and following confirmation of the nomination from the exchange university, either the university will contact the ERASMUS candidates with information on the local application/registration documentation, or the students will contact the exchange university. Please collect information about the application deadlines for incoming ERASMUS students as required by your exchange university.

After having received the admissions notice from the exchange university:

Step 3: Draw up a Learning Agreement

Consult your subject coordinator and the examination office regarding which of the courses offered by the exchange university you should take in order to achieve the required 30 ECTS per semester for your subject. At the same time, please clarify if these attainments will be recognised by the University of Magdeburg. Complete the Learning Agreement, obtain signatures from your subject coordinator and the University of Magdeburg ERASMUS student counsellor (Ms. Zabel) and send it to the host university so that it can be signed there too. The fully completed and signed Learning Agreement must be filed with the International Office no later than four weeks after commencement of your study placement abroad.

Step 4: If applicable, Apply for an International Bafög Loan

Step 5: Take out Insurance

Make sure that your health insurance covers the entire period of your ERASMUS study placement abroad. It is recommended that you also take out liability insurance. Please note: Outgoing ERASMUS students may join the DAAD Group Insurance policy at their own expense. Health, accident and liability insurance are included. For further information contact the DAAD (insurance office, telephone number +49 228 / 882294) or visit their website (German only  Deutsche Flagge).

Step 6: Reporting back to OVGU

The academic achievements from your foreign study placement will only be recognised if you are a registered OVGU student. For this reason, you must report back in time for the semester(s) abroad, as otherwise the deregistration process will be initiated. A leave of absence for the duration of the study placement abroad is not mandatory (the corresponding form can be found here), but can be arranged in agreement with the examination office.

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Last Modification: 05.04.2019 - Contact Person:

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